Zoom Webinars

Zoom webinars are virtual events designed to allow users to host panelists or presenters for large groups, conferences, and events while attendees watch and/or listen in a view-only format with limited participation. 

Webinar Reservation form   Webinar FAQs

*Mac users should use Firefox or Chrome instead of Safari when reserving a Zoom Webinar.

Accessibility Features

Closed Captioning (CC) 

Hosts may assign manual closed caption typing options to one participant during a webinar. This enables the participant to type closed captions for other webinar participants who wish to enable this feature. 

Assigning CC Permissions to a Participant

Once the participant joins the webinar, select the ... (ellipses) next to their name. Select "Assign to type Closed Caption." 

Enabling CC as a Participant

Once the webinar begins, navigate to the meeting controls. Select "Closed Caption on Zoom."

Webinar Best Practices

  • Provide your attendees with an explanation of the tools you will use during the webinar and highlight any expectations for the audience.
  • Host must submit a request for recording after the webinar has ended.
  • Recordings of webinars are beneficial because a host can send the recording to panelists and attendees to review and listen to the information again.
  • If you would like a Webinar Tutorial hosted by a Zoom Admin, you can submit a request in the webinar registration form; this tutorial is available for smaller licenses (100) and the host must include the date and time as well as prospective attendees for the tutorial.
  • Fill out every section of the webinar request form or your submission will not be evaluated.
  • In case of emergency during the webinar, contact Tulane’s service desk: (504)-988-8888.
  • Hosts and panelists may join the webinar 15 minutes prior to the start time.
  • To request reports (i.e. Q&A, attendee, or registration) contact the IT Service Desk, help@tulane.edu.

Webinar Tips

  • Start interacting with the audience early.
  • Consider a co-host for easier webinar management.
  • All Tulane Zoom Webinars are automatically recorded.
  • Plan a rehearsal with panelists, co-hosts, and hosts.

Pre-Webinar Checklist

  • Meet with panelists to confirm the webinar's structure and content.
  • Finalize your presentation; add poll questions as needed.
  • Check your list of attendees; encourage audience to download the desktop client or app before the webinar.
  • Set up and manage webinar tools.