Tulane's Zoom license now enables all Faculty and Staff to host webinars within their own accounts. Zoom webinars are virtual events designed to allow users to host panelists or presenters for large groups, conferences, and events while attendees watch and/or listen in a view-only format with limited participation.
Set up and manage webinars: https://tulane.zoom.us
*To schedule and configure a webinar, you must use the Zoom web portal rather than the desktop client.
Closed Captioning (CC)
Hosts may assign manual closed caption typing options to one participant during a webinar. This enables the participant to type closed captions for other webinar participants who wish to enable this feature.
Assigning CC Permissions to a Participant
Once the participant joins the webinar, select the ... (ellipses) next to their name. Select "Assign to type Closed Caption."
Enabling CC as a Participant
Once the webinar begins, navigate to the meeting controls. Select "Closed Caption on Zoom."
- Provide your attendees with an explanation of the tools you will use during the webinar and highlight any expectations for the audience.
- Hosts do not need to submit requests for recordings; you can configure your webinar to record automatically to the Cloud or your local computer. Alternatively, the Host or Co-host can manually initiate the recording once the live session starts.
- Once the event concludes, Cloud recordings can be accessed in the Zoom web portal under the Recordings tab to copy a shareable link or download the files.
- To rehearse your event, enable a "Practice Session" during the scheduling phase. This opens a private staging area for the host, co-hosts, and panelists before broadcasting live to the audience.
- To schedule a webinar, sign in to the Zoom web portal at https://tulane.zoom.us.
- In case of emergency during the webinar, contact Tulane’s service desk: (504)-988-8888.
- Hosts and panelists may join the webinar 15 minutes prior to the start time.
- Start interacting with the audience early.
- Consider a co-host for easier webinar management. Co-hosts cannot be assigned ahead of time in the scheduling portal; they must be invited as panelists and promoted during the live session.
- Webinars are not automatically recorded by default; the host must select "Record the webinar automatically" in the Webinar Options when scheduling, or start the recording manually during the session.
- Plan a rehearsal with panelists, co-hosts, and hosts.
- Meet with panelists to confirm the webinar's structure and content.
- Finalize your presentation; add poll questions as needed.
- Check your list of attendees; encourage audience to download the desktop client or app before the webinar.
- Set up and manage webinar tools at https://tulane.zoom.us.
